First Meeting

This page last edited on Sunday, May 23, 2004

The First Meeting

In some places the ASC will elect the PI subcommittee chairperson. In other places, the PI subcommittee will elect its own chairperson.

Once the chairperson has been elected, the frequency, time, day, and location of the regular subcommittee meetings can be decided by group conscience.

Adopt guidelines for your subcommittee. See the suggestions later in this chapter. Several samples are also available in the PI Resources section of this website; write your own, or modify some from neighboring areas. Further discussion on guidelines continues in the next section.

An Area Service Committee is responsible for establishing and supporting a well-organized, informed PI subcommittee. The PI subcommittee, under guidance and direction of the ASC, should establish guidelines and develop a contingency plan to respond to all requests for information from individuals, agencies, or media within the geographical boundaries of the ASC.

The Chair is the single point of accountability for the work of the subcommittee. Some subcommittees select a different representative to make reports or to be the conduit for information to the ASC or Regional PI Subcommittee.

Communication should always be honest and open. Decisions be made by consensus whenever possible. Time should be set aside at each meeting to discuss the Traditions and Concepts and their relationship to PI service.

It's good to get a consensus on what PI projects the new subcommittee is interested in doing. You may find it best to plan projects at your second meeting however. Starting a list pf projects at your first meeting will help in keeping the excitement alive for the next meeting. Each project, or portion of a project, should have one person who is responsible to get it done.

If you are starting a Regional PI Subcommittee there are additional considerations to keep in mind.

When starting a Regional PI Subcommittee, it becomes necessary to think in terms of representation from the Area PI subcommittees.

Not every Area may be able to actively participate in the Regional PI Subcommittee, so it is very important for the Chair and Vice Chair of the Regional PI Subcommittee to work closely with the RCMs from the Areas not represented at the Regional PI Subcommittee.

Some Regional PI Subcommittees allow a vote from each Area, while others allow anyone actively participating to vote. Some Regions have separate PI and Phoneline Subcommittees, while many have only a Regional PI subcommittee with participants from both Area PI and Phoneline subcommittees (if the Area has separate subcommittees). Your subcommittee or its RSC needs to decide what best suits your needs.

Regional PI Subcommittees are formed by the RSC and are funded by, and accountable to that RSC, not to the Area PI committees.

Next: Guidelines

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